Registrar Office FAQ

Current and former learners have access to their own records at any time and can request to view any of their personal documents held by the Registrar’s Office by emailing registrar@nosm.ca. Access will be primarily stored in the Registrar’s Office via paper and/or electronic copies. These guidelines pertain to student personal information regardless of where, and in what medium, it resides

For the new NOSM Learners, your NOSM University ID number was noted on your Offer of Admission letter and will be noted on your NOSM University ID card as well. 

How can I get an e-copy of my degree/certificate?

The Office of the Registrar does not provide electronic copies of degrees or certificates. If graduates would like an electronic copy they can scan their parchment themselves and utilize the scanned copy for any purpose as they deem necessary.

Why do in progress courses show up on my transcript even after I have completed all the requirements?

A transcript is an academic record of all courses the learner has previously completed and received grades in as well as all courses that the learner is currently registered for.

A course listed as “In Progress” on a transcript indicates that a final grade has not been received by the Office of the Registrar. Until final grades have been received by the Office of the Registrar, the learners’ transcript will reflect courses as “In Progress” even if the requirements of the course have successfully been completed by the learner.

Alternatively, a course where the final grade has been received by the Office of the Registrar, will be reflected appropriately on the learners’ transcript as either a numeric grade or a pass/fail letter grade.

Year 1 UME students on either campus, will be assigned a locker by the Registrar’s Office however, it is the responsibility of the learner to provide their own lock. All Year 1 UME learners who would like to use a locker will be required to sign a locker agreement indicating they agree to remove their lock and empty their locker by the agreed upon date. Locker agreements will be distributed via email.

Year 2 UME learners must empty their locker and remove their locks by August 19th. Otherwise, locks and belongings will be removed as per the locker agreement.

Year 3-5 UME learners, Residents, and MMS learners do not have access to lockers.

For information regarding parking on the Thunder Bay campus please visit the Lakehead U Parking webpage.

For information regarding parking on the Sudbury campus please visit the Laurentian U Parking webpage.

As part of the registration process of each academic year (Year 2, 3 and 4), continuing NOSM U MD students must complete, sign, and upload the NOSM U Criminal Record Disclosure Form and the Consent and Authorization Form to their Verified account. Failure to complete and upload the form may result in the revocation of registration in the NOSM U MD program. Please click the link below to access the form for the 2023-2024 Academic Year.

2023-2024 Criminal Record Disclosure and Consent Form

Tuition and fees for learners registering after published due dates are due on the same day of the registration or will be subject to late fees. 

Information on the Student Health Plan can be found at https://www.nosmusc.com/healthbenefits.