CEPD Premium Program Development Support and Event Management Services for Accredited Activities 

EVENT MANAGEMENT SERVICE PACKAGE FOR ACCREDITED PROGRAMS INCLUDES:

Support with Program Development and Accreditation

• Completion of the CEPD application to accredit/certify the activity
• Guidance with program development and completion of associated documentation required to demonstrate alignment with administrative, educational and ethical standards.
• Assistance with conflict of interest (COI) mitigation strategy
• Access to CEPD Research Coordinator for assistance with the development and implementation of a needs assessment strategy. (Additional fee applies)
• Assistance with writing program and session learning objectives
• Organization and support for up to 9 one-hour planning meetings

Customized save the date, poster(s), brochure and/or website design

Website design uses Fourwaves platform (Additional fee applies)

Speaker Preparation:

• Communication with speakers regarding CFPC Quality Criteria, RCPSC educational  standards and the National Standard for Support of Accredited CPD Activities
• Provision of Speaker package with templates, tools and resources
• Facilitation of distribution and collection of required COI disclosure forms, presentation templates, and applicable releases
• Speaker training on WebEx for virtual or hybrid events
• Speaker thank-you letters

Electronic Conference Evaluation Strategy and Implementation (Unlimited sessions):

• Development of program and session-specific participant electronic evaluation
• Automated distribution of evaluations at pre-determined time
• Up to 2 follow-up evaluation distributions for assessment of practice change/reflection
• Provide program and session specific evaluation summaries

Event support from CEPD staff member(s) throughout event

In-Person Events:

• Collation, printing and distribution of participant name tags, conference packages and other applicable educational materials (Additional fees may apply)
• Arrival 1.5 hours prior to start of event to set-up registration, ensure appropriate signage, approve room set-up, book/oversee AV set-up through venue IT services, and finalize schedule for catering
• Support for speakers, SPC members and participants throughout event
• Manage registration, attendance and information desk throughout event
• Coordination with venue and catering staff to manage logistics
• Tear down and clean-up following the event

Virtual Events:

• Coordination of event, moderators, virtual ‘rooms’
• Facilitate transitions between speakers and slide decks during breaks
• Facilitate sponsor ‘rooms’
• NOSM U IT support (After hours and weekends may result in fees)
• Speaker test runs prior to the event

Budget Management:

*Total Program funding must be deposited into NOSM U CEPD account upon signing of Service Agreement between SPC and CEPD Office.

• Development of projected event budget in collaboration with Scientific Planning Committee Chair
• Creation of a program-specific NOSM U budget line, with CEPD Office signing authority, managed by the CEPD Office
• Registration fee collection (+ 5% of registration proceeds for credit card fee)
• Payment of program related expenses from revenue generated by SPC operational funds, registration fees, sponsorship or other sources
• Venue management: procurement, bookings, coordination of logistics, payment processing
• Catering management: procurement, ordering, payment processing
• Travel/accommodation management: procurement, reservations and payment processing and/or coordination of reimbursement for speakers, planning committee members and/or participants
• Management of speaker honorarium payments
• Annual budget reconciliation with provision of annual account statement to SPC

Sponsorship Management:

• Development of customized sponsorship prospectus with sponsorship and advertising options compliant with the National Standard for support of accredited CPD activities
• Draft of a letter of request, to be sent to potential sponsors, by SPC members
• Follow-up communication with interested sponsors
• Completion of Sponsorship Agreement signed by sponsors to ensure compliance with the National Standard for support of accredited CPD activities
• Collection and management of unrestricted educational grants and advertising funds
• Coordination of sponsor recognition
• On-site Coordination of representatives from sponsoring organizations throughout event to ensure appropriate recognition and compliance with all ethical standards while in attendance